0118 988 6041 – info@trailbreak.co.uk

Our Terms & Conditions and Privacy Policy

Who we are

Trail Break Events has been in operation since 1989

Trail Break
South Riding
Basingstoke Road
Spencers Wood

Tel: 0118 988 6041

Email: info@trailbreak.co.uk


Our websites are:



Our events are run for the enjoyment of everyone, but we take our responsibilities as event organisers seriously. That means we have to set out terms and conditions, for entry to our events and use of our websites. Please read these terms and conditions in the next tabs. By using our sites or entering any of our events, you agree to abide by them.

Event Terms & Conditions

In entering this event, you agree to the following terms and conditions:

Bookings are final once payment has been received. No further information is sent out by mail. Pre event information for all events will be sent out within the two weeks prior the event date.

Due to administration costs, no refunds will be given on individual event bookings of less than £25 unit value. For bookings of greater than £25 unit value, refunds outside of 90 days from the event will be charged a £5 administration fee. Refunds inside of 90 days and outside of 30 days will be charged a £10 administration fee. Alternatively, you may request a credit for a future event, bookable within 12 months. The credit given will be to the exact value of the original booking. If the relapcement event is of higher value that than the original booking, the balance will be payable. If the value of the cancelled event exceeds the value of the replacement event, no further refund or credit balance will be issued. Once issued, a credit cannot be extended beyond it’s stated period. Refund requests will not be accepted inside the period of 30 days prior to an event, and transfer/credit offers within this period will be made solely at the organisers discretion.

In the circumstances of the organisers cancelling this event due to reasons of their own making, a full transfer or refund will be offered. In the event of cancellation or postponement due to extreme weather, public emergency sanctions or restrictions, or similar circumstances outside of the organisers making or control, the organisers will attempt reschedule or relocate the event if it cannot proceed on it’s original date or venue. Participants unable to attend the rescheduled event can request a transfer to another event in the next 12 months, as notified by the organiser. This will also apply to all participants if the event cannot be rescheduled and has to be cancelled. Where injury or circumstances not of the organisers making cause a participant to cancel a booking, and where the organisers are still in honour of their obligation to supply the event place booked, the organisers reserves the right to refuse a refund or transfer. Customers are recommended to take out appropriate holiday, events or sports insurance to cover losses arising from such situations.

You will read and abide by the event instructions as provided by the organisers.

Rides take place on routes that include open public roads and / or rights of way, and occasionally private land by arrangement with the owner. Full road laws and access by-laws apply to all riders at all times; no special dispensation or otherwise is granted by either the organisers or highway authorities. Dangerous, reckless or illegal riding, or abusive or aggressive behaviour may result in ejection from the event or further action.

In entering this event, you agree to abide by these laws, and to behave in accordance with the practices and procedure for the event as laid out in the pre event information made available to all participants.

Event entrants may be photographed or filmed for promotional purposes. By entering this event, you agree that your image may be used for such purposes.

Both off road cycling and road cycling are activities that may involve a risk of accident or personal injury by their nature. By entering this event, you are agreeing to participate voluntarily and at your own risk and will be expected to take responsibility for riding safely and within your own ability. The organisers and their suppliers will take no responsibility for any accidents or damage caused by third parties or by failure to adhere to these terms and conditions. Vehicles and other property brought to this event are brought at your own risk and their security and safe keeping are your responsibility. By entering this event you you accept these conditions and expressly state that you will make no claim against the organisers or the suppliers for the above stated.





What personal data we collect and why we collect it

Event Entry Details

We collect only the details that enter and submit via our online entry forms. These forms are provided and handled by our event entry provider, Rider HQ, and exported to our in house systems (offline), for purposes of administering the relevant event.

Mailing lists

For purposes of contacting you to inform you of our future events, we retain only your email address and name. No other data is held on our mailing lists. We do not share your data with any other third parties and do not acquire data from outside third parties for the purposes of mailing or promotion.


Comments are not usually enabled on our sites. When visitors leave comments on a site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to our websites, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact forms on our sites will not retain any data.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed

Embedded content from other websites

We rarely if ever use embedded content (e.g. videos, images, articles, etc.) Results pages on our websites this site may infrequently include embedded content from third party timing providers. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

We choose partners carefully for their correct handling of your data. However, these websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


Our websites are monitored by Google Analytics.

Who we share your data with

We don’t share your data with anyone. Simple as that.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

For mailing lists, we retain your data indefinitely, however, if you do not interact with our emails, you will be eventually moved to an inactive list so will hear from us less often. If you unsubscribe from our emails, your email address will be retained on our unsubscribe list to ensure that you do not receive future emails from us. We will not use your email for any other purpose.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive details of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. We do not pass your data on to any third parties.